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Once again, good filing practices can go a long way towards solving the problem.

The first step, creating the plan, involves answering these four questions: Invoices, payment reminder letters, sales brochures, email, balance sheets, spreadsheets, reports – All businesses create a variety of documents in the course of doing and keeping track of business.For many businesses, the focus of document management is on the organization and storage of documents.They want to be able to store documents in an organized and secure way that still allows documents to be found easily.This question is the heart of your document management system.In a survey conducted by Leger Marketing for Xerox Canada, Canadian SMB owners and managers on average said it cost ,152 a year to manage and store documents and about one hour a day to search for these documents (globeandmail.com).But if document creation within your business involves different people collaborating on, reviewing or updating documents, you’ll need to spend some time deciding how these things should be done to ensure efficiency and consistency. The first involves the physical aspects of storage.